{"id":69886,"date":"2023-02-02T11:00:54","date_gmt":"2023-02-02T19:00:54","guid":{"rendered":"https:\/\/github.blog\/?p=69886"},"modified":"2023-12-18T06:54:22","modified_gmt":"2023-12-18T14:54:22","slug":"how-the-github-docs-team-uses-github-projects","status":"publish","type":"post","link":"https:\/\/github.blog\/engineering\/engineering-principles\/how-the-github-docs-team-uses-github-projects\/","title":{"rendered":"How the GitHub Docs team uses GitHub Projects"},"content":{"rendered":"<p>It\u2019s been said that documentation is like a love letter to your future self.<\/p>\n<p>If that\u2019s the case, then <a href=\"https:\/\/docs.github.com\/\">GitHub Docs<\/a> are love letters to our <a href=\"https:\/\/github.blog\/2023-01-25-100-million-developers-and-counting\/\">100 million developers<\/a> who turn to them everyday for help and support. Whether it\u2019s a student who <a href=\"https:\/\/docs.github.com\/en\/get-started\/signing-up-for-github\/signing-up-for-a-new-github-account\">wants to sign up for an account<\/a> or a seasoned senior developer who needs to set up <a href=\"https:\/\/docs.github.com\/en\/enterprise-server@3.7\/get-started\/onboarding\/getting-started-with-github-enterprise-server\">GitHub Enterprise Server<\/a>, Docs meets each person where they are and in the language they speak (and code in, too).<\/p>\n<p>Here at GitHub, we\u2019re committed to helping organizations supercharge productivity and innovation. To that end, let\u2019s explore why and how our Docs team uses <a href=\"https:\/\/docs.github.com\/en\/issues\/planning-and-tracking-with-projects\/learning-about-projects\/about-projects\">GitHub Projects<\/a> to manage their 2,396 open source Docs articles (or 18,545 articles when counting all languages and versions)\u2014which get 900,000+ daily pageviews by 350,000+ daily users.<\/p>\n<h2 id=\"so-much-complexity-enter-github-projects\"><a class=\"heading-link\" href=\"#so-much-complexity-enter-github-projects\">So much complexity. Enter, GitHub Projects<span class=\"heading-hash pl-2 text-italic text-bold\" aria-hidden=\"true\"><\/span><\/a><\/h2>\n<p>Our 42-person Docs team is fully remote and spans the globe, with members in North America, Australia, Europe, and Africa. For such a diverse team working on such an expansive initiative, having a robust project management tool is mandatory. Fortunately, GitHub Projects works beautifully. We use it to track our biweekly work cycles, prioritize and plan work, make work visible across the organization, triage issues, and <a href=\"https:\/\/github.blog\/2023-01-19-how-github-coordinates-product-releases-with-github-projects-and-github-actions\/\">manage releases<\/a>.<\/p>\n<h3 id=\"workflows-for-the-win\"><a class=\"heading-link\" href=\"#workflows-for-the-win\">Workflows for the win<span class=\"heading-hash pl-2 text-italic text-bold\" aria-hidden=\"true\"><\/span><\/a><\/h3>\n<p>As you might imagine, Docs articles involve quite a bit of versioning. Some articles are available in all versions, some are GitHub.com-only, while others are GitHub Enterprise Server-only. Additionally, different articles have different internal conditionals, where a single paragraph or even a word may be relevant in some versions but not others. This adds complexity for our team when it comes to management.<\/p>\n<p>But GitHub Projects makes the complexity a breeze by enabling different types of workflows. These workflows (we use both <a href=\"https:\/\/docs.github.com\/en\/actions\/using-workflows\">GitHub Actions workflows<\/a> and <a href=\"https:\/\/docs.github.com\/en\/issues\/planning-and-tracking-with-projects\/automating-your-project\/using-the-built-in-automations\">built-in workflows<\/a>) allow us to accurately capture all that\u2019s needed. This is especially lifesaving for launches. For each launch, we may need to create more than 50 new articles (while a normal day may involve 15 to 20 pull requests and several updates). Enabling different workflows keeps everything organized and on track.<\/p>\n<p><img data-recalc-dims=\"1\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/doc-projects1.png?w=1024&#038;resize=1024%2C576\" alt=\"\" width=\"1024\" height=\"576\" class=\"aligncenter size-large wp-image-69887 width-fit\" srcset=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/doc-projects1.png?w=1600 1600w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/doc-projects1.png?w=300 300w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/doc-projects1.png?w=768 768w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/doc-projects1.png?w=1024 1024w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/doc-projects1.png?w=1536 1536w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<h3 id=\"got-labels\"><a class=\"heading-link\" href=\"#got-labels\">Got labels?<span class=\"heading-hash pl-2 text-italic text-bold\" aria-hidden=\"true\"><\/span><\/a><\/h3>\n<p>Additionally, <a href=\"https:\/\/docs.github.com\/en\/issues\/using-labels-and-milestones-to-track-work\/managing-labels\">labels<\/a> can be added to issues, so it\u2019s easy to know at a glance which features an issue is tracking and what it needs from the team. These labels are especially helpful for the review process\u2014our team adds a label for external contributors, another for internal contributors, and so on. Each time we add a new label, a GitHub Actions workflow is triggered. For example, when we add our \u201cready-for-review\u201d label, a pull request is automatically added to our review board. Also, team members can use labels to create their own views and insights without messing up the workflow.<\/p>\n<p><img data-recalc-dims=\"1\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects2.png?w=576&#038;resize=576%2C1024\" alt=\"Screenshot of the menu to add labels to an issue. Multiple labels are selected.\" width=\"576\" height=\"1024\" class=\"aligncenter size-large wp-image-69888 width-fit\" srcset=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects2.png?w=900 900w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects2.png?w=169 169w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects2.png?w=768 768w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects2.png?w=576 576w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects2.png?w=864 864w\" sizes=\"auto, (max-width: 576px) 100vw, 576px\" \/><\/p>\n<h3 id=\"virtuous-visuals\"><a class=\"heading-link\" href=\"#virtuous-visuals\">Virtuous visuals<span class=\"heading-hash pl-2 text-italic text-bold\" aria-hidden=\"true\"><\/span><\/a><\/h3>\n<p>With GitHub Projects, our team members can enable different views of the boards\u2014allowing easy visualization and organization for everyone. For instance, our team has large sets of managers and writers. These two groups use different project board views that work better for their specific roles. The same is true for people on subset teams or for employees from an entirely different part of the company. With different ways to visually customize the boards, everyone can instantly see what they need or want to see, and nothing more. This makes getting up to speed a snap. <strong>Also, with the @me functionality, each team member can see the tasks that are pertinent to them, which allows people to instantly know what they need to know<\/strong>.<\/p>\n<p><img data-recalc-dims=\"1\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects3.png?w=1024&#038;resize=1024%2C576\" alt=\"Filtered view of a project showing only tasks that have been assigned to the user viewing the list.\" width=\"1024\" height=\"576\" class=\"aligncenter size-large wp-image-69889 width-fit\" srcset=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects3.png?w=1600 1600w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects3.png?w=300 300w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects3.png?w=768 768w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects3.png?w=1024 1024w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects3.png?w=1536 1536w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<h2 id=\"like-peanut-butter-and-jelly-github-projects-github-actions\"><a class=\"heading-link\" href=\"#like-peanut-butter-and-jelly-github-projects-github-actions\">Like peanut butter and jelly: GitHub Projects + GitHub Actions<span class=\"heading-hash pl-2 text-italic text-bold\" aria-hidden=\"true\"><\/span><\/a><\/h2>\n<p>For our team, one of the nicest things about using GitHub Projects is it can be easily paired with other GitHub products, increasing its capabilities. For instance, we add in GitHub Actions to customize and scale workflows. This tool, along with the <a href=\"https:\/\/docs.github.com\/en\/issues\/planning-and-tracking-with-projects\/automating-your-project\/using-the-api-to-manage-projects\">Projects API<\/a>, enables us to take full control of our projects. GitHub Actions also allows levels to be added to tracking issues, and then subsets of the team (such as Docs content, Docs engineering, Docs strategy, and managers) can triage issues with their own workflows. In general, because GitHub enables integration throughout the platform, the tools and capabilities we need are embedded throughout\u2014making the experience seamless.<\/p>\n<p><img data-recalc-dims=\"1\" decoding=\"async\" loading=\"lazy\" src=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects4.png?w=1024&#038;resize=1024%2C576\" alt=\"Screenshot showing that you can navigate to the Workflows menu and enable auto-archive.\" width=\"1024\" height=\"576\" class=\"aligncenter size-large wp-image-69890 width-fit\" srcset=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects4.png?w=1600 1600w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects4.png?w=300 300w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects4.png?w=768 768w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects4.png?w=1024 1024w, https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/docs-projects4.png?w=1536 1536w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/p>\n<div style=\"width: 1920px;\" class=\"wp-video\"><video class=\"wp-video-shortcode\" id=\"video-69886-1\" width=\"1920\" height=\"1080\" loop preload=\"metadata\" controls=\"controls\"><source type=\"video\/mp4\" src=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/216196044-71c83c1f-a04d-4ba9-87fd-ac9f567326bf.mp4#t=0.001?_=1\" \/><a href=\"https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/216196044-71c83c1f-a04d-4ba9-87fd-ac9f567326bf.mp4#t=0.001\">https:\/\/github.blog\/wp-content\/uploads\/2023\/02\/216196044-71c83c1f-a04d-4ba9-87fd-ac9f567326bf.mp4#t=0.001<\/a><\/video><\/div>\n<h2 id=\"the-bottom-line\"><a class=\"heading-link\" href=\"#the-bottom-line\">The bottom line<span class=\"heading-hash pl-2 text-italic text-bold\" aria-hidden=\"true\"><\/span><\/a><\/h2>\n<p>We want to save time and get to the fun stuff. GitHub Projects fits us like a glove and provides an experience that&#8217;s so intuitive, we barely even notice it. You know what that means for us, right? More time to write more love letters to developers everywhere.<\/p>\n<div class=\"post-content-cta\"><p>Ready to get started with GitHub Projects? <a href=\"https:\/\/docs.github.com\/en\/issues\/planning-and-tracking-with-projects\/learning-about-projects\/quickstart-for-projects\">Hop in now<\/a>.<\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Explore how the GitHub Docs team uses GitHub Projects for content coordination, reviews, and publishing.<\/p>\n","protected":false},"author":2095,"featured_media":69889,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_gh_post_show_toc":"no","_gh_post_is_no_robots":"no","_gh_post_is_featured":"no","_gh_post_is_excluded":"no","_gh_post_is_unlisted":"no","_gh_post_related_link_1":"","_gh_post_related_link_2":"","_gh_post_related_link_3":"","_gh_post_sq_img":"https:\/\/github.blog\/wp-content\/uploads\/2022\/01\/GitHub-Product_teal-square-icon-e1644516262689.png","_gh_post_sq_img_id":"62576","_gh_post_cta_title":"","_gh_post_cta_text":"","_gh_post_cta_link":"","_gh_post_cta_button":"Click Here to Learn More","_gh_post_recirc_hide":"no","_gh_post_recirc_col_1":"gh-auto-select","_gh_post_recirc_col_2":"65301","_gh_post_recirc_col_3":"65303","_gh_post_recirc_col_4":"65316","_featured_video":"","_gh_post_additional_query_params":"","_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2},"_wpas_customize_per_network":false,"_links_to":"","_links_to_target":""},"categories":[72,3308],"tags":[1882,1920,2870,2944],"coauthors":[2967],"class_list":["post-69886","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-engineering","category-engineering-principles","tag-github-docs","tag-github-issues","tag-github-projects","tag-how-github-builds-github"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - 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