1. LauzHack how-to

2. Mini-hackathon how to

Full guides can be found on Google Docs. The first guide is auto-summarized (Cohere) as folllows:

This document is a comprehensive task list for organizing an edition of LauzHack, a tech-focused, beginner-friendly hackathon at EPFL. It emphasizes trust, innovation, and avoiding unnecessary reinvention of the wheel. The list is divided into continuous tasks, early planning, and tasks for specific timeframes leading up to and following the event. Key points include:

1. Core Principles:

• Trust is LauzHack's greatest asset, not money.
• Avoid annoying stakeholders; small adjustments or extra spending are better than losing support.
• Focus on innovation and fun rather than reinventing processes.

2. Task Categories:

• Continuous Tasks: Planning meetings, reimbursements, social media, answering participant questions, and website updates.
• Early Planning: Copying the task list, securing swag and sponsors, making a budget, and declaring the event to EPFL.
• Spring Semester Tasks: Designing swag, contacting sponsors, recruiting organizers, and updating event materials.
• Pre-Event Tasks: Ordering insurance, booking venues, planning workshops, and confirming logistics (meals, prizes, etc.).
• Event Setup: Staff meetings, detailed scheduling, and final preparations.
• Post-Event Tasks: Returning borrowed items, sending feedback forms, and archiving event data.

3. Key Emphasis:

• Urgent Tasks: Highlighted for immediate attention (e.g., ordering swag, confirming meals).
• Sponsorship: Encourages sponsors to propose challenges rather than organizing separate hackathons.
• Participant Experience: Focus on beginner-friendliness, sustainability, and inclusivity.

4. Logistics:

• Detailed checklists for setup, cleanup, and post-event tasks.
• Emphasis on safety, meal planning, and ensuring smooth operations.

5. Post-Event Follow-Up:

• Archiving the website, backing up knowledge, and organizing recruitment events.
• Conducting a General Assembly to form a new committee and update legal/financial records.

This document serves as a detailed guide for organizers, ensuring no critical task is overlooked while fostering a successful and innovative hackathon experience.

Visit us at lauzhack.com