Virtual Innovation Collaboration

Cancel all recurring meetings. Seriously, all of them. Try it now. At Buffer we ran an experiment: A month without any recurring meetings. Zero. No daily standup's , or 'weekly check-ins', no cycle planning calls, or 1-1s. What could go wrong? Well, this experiment was so successful, that we've now been doing this for more than 2 years. 2 years operating the business without any recurring calls for anyone in the company. The best part? we've seen the best results financially in Buffer's history. The only recurring meeting for all Bufferoos is our monthly All Hands. A call that the entire company joins. But other than that, teams decide how often they need to meet. I am part of a team that has no recurring meetings. We've been operating this way since this new team was formed 6 months ago. Some of the benefits we've seen from doing this: - Productivity boost: A lot more time to focus for Engineers, Designers, and Product Managers. - A lot more time to conduct user research and dive deeper into data, design or coding. - Less context switching - Less meeting fatigue - More flexibility with your schedule (need to run a quick errand? no problem. Buffer is a values led company, high-trust, high-agency). - When we have calls, they are shorter and really well structured and productive. And, since we have few calls, everyone tends to be top of their game, fresh, creative and present. So, how do we do it? How do we make decisions? Coordinate and work together? (1) Strong documentation and writing-first culture: Writing is thinking. And we've put that to the test with great results. (2) We use great tools to document decisions and replace synchronous communication (calls) with asynchronous communication. At Buffer we use Campsite, Slack and Linear (shout-out to Linear for making amazing software for distributed teams). Each serves a different purpose. (3) We use AI to help us summarize calls and document things (Granola is what we are currently using, but we've also relied on Zoom's AI summaries). So, do we still have calls? We do. Calls are still important. Recurring calls are the problem. But, having an async culture, in which we document our thinking and decisions, actually makes our calls (when they happen) a lot more productive and focused. We meet when we see that async it will take too long to align or if something is not yet properly defined. We also meet to do brainstorming sessions or sessions in which real-time collaboration will be more efficient. We also meet to cook together, bond, and play games We are not at zero calls now. That was only during that first month of the experiment. But we have significantly lowered and shortened our calls. And whenever they happen they are 10X more productive and focused. As Paul Graham said once: "Meetings are a necessary evil. Necessary, but still evil. So there should be as few as possible, and they should be as short as possible". How much time did you spend in meetings last week?

The National Institute of Standards and Technology (NIST) has released a draft of its “Cybersecurity Framework Profile for Artificial Intelligence” (open for public comment until Jan 30, 2026) to help organizations think about how to strategically adopt AI while addressing emerging cybersecurity risks that stem from AI’s rapid advance. Building on the #NIST Cybersecurity Framework 2.0, the Cyber AI Profile translates well-established risk management concepts into AI-specific cybersecurity considerations, offering a practical reference point as organizations integrate AI into critical systems and confront AI-enabled threats. The Cyber AI Profile centers on three focus areas: • Securing AI systems: identifying cybersecurity challenges when integrating AI into organizational ecosystems and infrastructure. • Conducting AI-enabled cyber defense: identifying opportunities to use AI to enhance cybersecurity, and understanding challenges when leveraging AI to support defensive operations. • Thwarting AI-enabled cyberattacks: building resilience to protect against new AI-enabled threats. The Profile complements existing NIST frameworks (CSF, AI RMF, RMF) by prioritizing AI-specific cybersecurity outcomes rather than creating a standalone regime.

𝟏𝟎 𝐂𝐲𝐛𝐞𝐫𝐒𝐞𝐜𝐮𝐫𝐢𝐭𝐲 𝐅𝐫𝐚𝐦𝐞𝐰𝐨𝐫𝐤𝐬 𝐌𝐨𝐬𝐭 𝐓𝐞𝐚𝐦𝐬 𝐈𝐧𝐡𝐞𝐫𝐢𝐭 - 𝐍𝐨𝐭 𝐂𝐡𝐨𝐨𝐬𝐞 ! A big customer asks for SOC 2. A regulator mentions ISO or NIST. Suddenly your “strategy” becomes a messy stack of rules that nobody can clearly explain. Frameworks were meant to reduce confusion. Not multiply it. Here’s the truth 👇 If you remove the logos, most cybersecurity frameworks answer the same few questions: – What are we protecting, and how critical is it? – Which controls reduce real attacks first? – How do we prove trust to customers and regulators? – How do we improve over time instead of ticking boxes once? That’s it. The 𝟏𝟎 𝐦𝐚𝐣𝐨𝐫 𝐟𝐫𝐚𝐦𝐞𝐰𝐨𝐫𝐤𝐬 simply sit at different points of that map. Some shape strategy: ➤ NIST CSF gives structure and direction Some formalize governance: ➤ ISO 27001 / 27701 turn security into a certifiable system Some drive action: ➤ CIS Controls tell engineers where to start Some build external trust: ➤ SOC 2, PCI DSS, HIPAA, HITRUST speak auditor language Some go deep where risk is highest: ➤ CSA CCM, NIST 800-53, 800-171 for cloud and government needs 𝐓𝐡𝐞 𝐦𝐢𝐬𝐭𝐚𝐤𝐞? Treating frameworks like competing religions. Strong 𝐭𝐞𝐚𝐦𝐬 𝐬𝐭𝐚𝐜𝐤 𝐭𝐡𝐞𝐦. One shapes strategy. One drives execution. One proves trust. Over time, the question changes from: “𝐀𝐫𝐞 𝐰𝐞 𝐜𝐨𝐦𝐩𝐥𝐢𝐚𝐧𝐭 𝐰𝐢𝐭𝐡 𝐗?” To: “𝐖𝐡𝐢𝐜𝐡 𝐦𝐢𝐱 𝐛𝐞𝐬𝐭 𝐞𝐱𝐩𝐥𝐚𝐢𝐧𝐬 𝐨𝐮𝐫 𝐫𝐢𝐬𝐤 𝐬𝐭𝐨𝐫𝐲 𝐭𝐨 𝐭𝐡𝐞 𝐩𝐞𝐨𝐩𝐥𝐞 𝐰𝐡𝐨 𝐦𝐮𝐬𝐭 𝐭𝐫𝐮𝐬𝐭 𝐮𝐬?” That’s when frameworks stop being paperwork and start acting like an operating system for security. Which framework actually helps your team make better decisions today? 👇 Which one does your organization rely on most right now? ------------ Hi, I'm Harris D. Schwartz 𝐅𝐫𝐚𝐜𝐭𝐢𝐨𝐧𝐚𝐥 𝐂𝐈𝐒𝐎 𝐚𝐧𝐝 𝐂𝐲𝐛𝐞𝐫𝐬𝐞𝐜𝐮𝐫𝐢𝐭𝐲 𝐋𝐞𝐚𝐝𝐞𝐫. I help CEOs and executive teams strengthen their security posture and build resilient, compliant organizations. With 𝟑𝟎+ 𝐲𝐞𝐚𝐫𝐬 𝐚𝐜𝐫𝐨𝐬𝐬 𝐍𝐈𝐒𝐓, 𝐈𝐒𝐎, 𝐏𝐂𝐈, 𝐚𝐧𝐝 𝐆𝐃𝐏𝐑, I know how the right security decisions reduce risk and protect growth. If you are planning how your security program needs to evolve in 2026, this is the right time to have that conversation. #CyberSecurity #SecurityFrameworks #RiskManagement #CISO #ISO27001 #NIST #SecurityStrategy

From Pajamas 👖 to Professionalism 👔 : Navigating the Digital Frontier with Style! In today's world, working remotely has become common, which forces us to have all our communications digitally. As we navigate this digital landscape, mastering the art of online communication has never been more critical. Whether you're collaborating with colleagues across the globe or engaging with clients virtually, effective digital etiquette is essential for maintaining professionalism and building strong relationships. Here are 10 indispensable tips to elevate your online communication game and leave a lasting impression in today's professional landscape: 1️⃣ Craft Clear and Concise Messages: Keep your communications brief yet informative to ensure clarity and avoid confusion. 2️⃣ Mind Your Tone: Be mindful of your tone and language to convey professionalism and respect, even in casual online interactions. 3️⃣ Use Proper Grammar and Spelling: Double-check your messages for typos and grammatical errors to maintain credibility and professionalism. 4️⃣ Respect Response Times: Acknowledge and respond to messages promptly, demonstrating courtesy and attentiveness to your colleagues and clients. 5️⃣ Be Thoughtful with Email Subject Lines: Use descriptive subject lines that accurately summarize the content of your email and facilitate efficient communication. 6️⃣ Practice Discretion with Confidential Information: Exercise caution when discussing sensitive or confidential matters online, ensuring privacy and security for all parties involved. 7️⃣ Avoid Overusing Emojis and Abbreviations: While emojis and abbreviations can add personality to your messages, use them sparingly in professional communications to maintain professionalism. 8️⃣ Respect Boundaries: Be mindful of others' preferences for communication channels and frequency, respecting their boundaries and preferences. 9️⃣ Practice Active Listening in Virtual Meetings: Stay engaged and attentive during virtual meetings, actively listening to speakers and contributing meaningfully to discussions. 🔟 Follow Up with Meeting Summaries and Action Items: After virtual meetings, send concise summaries and action items to participants to ensure clarity and accountability. Embracing these tips will not only enhance your online communication skills but also strengthen your professional relationships and contribute to your overall success in today's digital age. Which tip resonates with you the most? Share your thoughts in the comments below! #DigitalEtiquette #ProfessionalCommunication #OnlinePresence

𝗘𝗺𝗮𝗶𝗹 𝗖𝗹𝗮𝗿𝗶𝘁𝘆 = 𝗧𝗲𝗮𝗺 𝗖𝗹𝗮𝗿𝗶𝘁𝘆 (𝗘𝘀𝗽𝗲𝗰𝗶𝗮𝗹𝗹𝘆 𝗶𝗻 𝗥𝗲𝗺𝗼𝘁𝗲 𝗧𝗲𝗮𝗺𝘀) “I thought the message was clear.” But then I’d get: • 3 follow-up emails. • 2 missed deadlines. • And 1 frustrated teammate. If you’ve ever led a remote team, you know: 📧 Miscommunication isn't about laziness— It’s about ambiguity. 𝗔𝗻𝗱 𝗲𝗺𝗮𝗶𝗹 𝗶𝘀 𝗼𝗳𝘁𝗲𝗻 𝘁𝗵𝗲 𝘀𝗶𝗹𝗲𝗻𝘁 𝗰𝘂𝗹𝗽𝗿𝗶𝘁. Over the years of coaching executives, here’s what I’ve noticed: The best leaders don’t just send messages. They design communication for clarity, structure, and emotional connection. 𝗛𝗲𝗿𝗲’𝘀 𝗵𝗼𝘄 𝘁𝗼 𝗱𝗼 𝗶𝘁 👇 (I broke it down in the infographic attached.) 🔎 𝟯 𝗦𝗺𝗮𝗹𝗹 𝗦𝗵𝗶𝗳𝘁𝘀 𝗧𝗵𝗮𝘁 𝗣𝗿𝗲𝘃𝗲𝗻𝘁 𝗕𝗶𝗴 𝗥𝗲𝗺𝗼𝘁𝗲 𝗠𝗶𝘀𝗰𝗼𝗺𝗺𝘂𝗻𝗶𝗰𝗮𝘁𝗶𝗼𝗻𝘀: 💡 𝟭. 𝗖𝗹𝗮𝗿𝗶𝘁𝘆 – 𝗖𝗹𝗲𝗮𝗿 𝘀𝘂𝗯𝗷𝗲𝗰𝘁 𝗹𝗶𝗻𝗲𝘀 → 𝗦𝘁𝗼𝗽 𝘂𝘀𝗶𝗻𝗴: “Quick update” or “Touching base” → 𝗦𝘁𝗮𝗿𝘁 𝘂𝘀𝗶𝗻𝗴: “Client Feedback Needed by EOD” or “Budget Review: Final Draft Approval” 💡 𝟮. 𝗦𝘁𝗿𝘂𝗰𝘁𝘂𝗿𝗲 – 𝗢𝗿𝗴𝗮𝗻𝗶𝘇𝗲𝗱 𝗺𝗲𝘀𝘀𝗮𝗴𝗲 𝗯𝗼𝗱𝘆 → Use bullet points, bold key dates, and keep paragraphs short → Structure builds speed—especially for teams juggling multiple threads 💡 𝟯. 𝗖𝗼𝗻𝗻𝗲𝗰𝘁𝗶𝗼𝗻 – 𝗥𝗶𝗴𝗵𝘁 𝘁𝗼𝗻𝗲 𝗮𝗻𝗱 𝗰𝗼𝗻𝘁𝗲𝘅𝘁 → Add warmth and context: “𝘏𝘰𝘱𝘦 𝘺𝘰𝘶’𝘳𝘦 𝘸𝘦𝘭𝘭” + “𝘈𝘴 𝘥𝘪𝘴𝘤𝘶𝘴𝘴𝘦𝘥 𝘪𝘯 𝘭𝘢𝘴𝘵 𝘸𝘦𝘦𝘬’𝘴 𝘴𝘺𝘯𝘤…” → It’s not fluff—it’s trust-building. 📊 𝗧𝗵𝗲 𝗿𝗲𝘀𝘂𝗹𝘁? ✅ Fewer back-and-forths ✅ Faster decisions ✅ A team that feels informed, respected, and aligned 👋 If you’re leading a remote or hybrid team, and you're tired of the fog that comes with virtual communication… This is where real leadership shows up—not in more emails, but better ones. — 🧠 𝗪𝗮𝗻𝘁 𝘁𝗼 𝗴𝗼 𝗱𝗲𝗲𝗽𝗲𝗿? Subscribe to my free newsletter and get the full DNA of Influence™ framework— A proven system to boost executive presence, influence, and clarity in any room (or Zoom). 🔗 [Link In The Comment Section] #leadership #peakimpactmentorship  #communication #remotework #dnaofinfluence #emailtips

❓ What are some best practices for leading a virtual project team? Virtual teams can present unique challenges. How do we keep everyone aligned and engaged when our only connections are remote? Here are some practical tips for leading a virtual project team: 📢 Set Communication Ground Rules: Don't leave communication to chance! Is it Teams or Slack for quick questions, email for formal updates, or a project management platform for task assignments? Specify which tools to use for what types of communications. You should also encourage team members to share their working hours and availability to help manage expectations. 🎯 Optimize Virtual Meetings: Long, rambling virtual meetings can kill engagement, so ditch the round-robin status updates. Instead, use your meeting time for brainstorming, problem-solving, and decision-making. To create space for open discussion and feedback, share agendas ahead of time and incorporate interactive elements like breakout rooms and shared whiteboards. 🧩 Encourage Team Member Collaboration: Suggest that small groups of team members meet outside of regular team meetings to tackle specific tasks or problems together. These working sessions can help build trust and individual bonds. 👋 Schedule Individual Check-Ins: Schedule short, regular meetings with each team member to check in on progress, address challenges, and offer support. These meetings help to cultivate connections but also allow us to catch obstacles and potential delays early. Leading a virtual team requires intentional effort and clear communication. By implementing these best practices, you can foster a more collaborative environment, no matter the distance. #projects #projectmanagement ________________ 👋Hi, I'm Jami, a project management and planning consultant for mission-driven organizations. I write about my work and share strategies and advice for leading more impactful projects, teams, and planning. Follow me 🔔, comment 💬, and reach out ✉️ to keep the conversation going.

What if an online course didn’t just teach innovation but operated like a product studio? That’s the design ethos behind New Product Development, a fully asynchronous course I am developing within the Master of Business Management at the University of Auckland. It’s not just about learning innovation theory. It’s about practising innovation as a way of learning and doing so in a way that fits the realities of working professionals. The course unfolds through six studio sprints, each aligned with a real-world product development stage: 🔹Framing opportunities 🔹Discovering unmet needs 🔹Designing value 🔹Building prototypes 🔹Go to market strategy 🔹a final innovation portfolio and pitch Every sprint includes hands-on toolkits, reflection prompts, and optional peer critique. Assessments are artefacts: opportunity maps, personas, low-fidelity prototypes, validation plans, and strategic pitches. These artefacts mirror what students might produce in a product team, innovation unit, or consultancy. But what makes this possible online? I’ve reconceived Canvas LMS not as a content repository but as a virtual studio: 🔹Sprint dashboards replace linear modules. 🔹Toolkits and templates scaffold creative work. 🔹Discussions become “crit walls” for sharing work-in-progress. 🔹Reflection journals trace how students make decisions in uncertain contexts. The pedagogy draws from studio-based learning, design thinking, and agile methodologies but adapted for asynchronous learners. This means no Zoom fatigue, no live workshops, and no assuming everyone’s working on the same schedule. Instead, students build momentum through iterative, flexible engagement directly tied to their own industries, roles, and contexts. Why does this matter? Because the students in this course are not full-time students—they are full-time professionals. Product managers, consultants, public servants, engineers, and social innovators. For them, learning must integrate into the flow of work, not interrupt it. Studio pedagogy allows that. It invites them to explore workplace-relevant challenges, use generative AI ethically and creatively, and produce outputs that can feed back into their own projects. It’s one thing to talk about lifelong learning. It’s another to build courses that make it practical, applied, and meaningful. That’s the promise of studio-based, asynchronous design. I believe it’s a model with broad relevance, far beyond product development. #OnlineLearning #StudioPedagogy #LearningDesign #CanvasLMS #InnovationEducation #ProductManagement #HigherEducation #WorkIntegratedLearning #AsynchronousLearning #EdTech #AIinEducation #Universities

Stanford University's genies STORM & CO-STORM are revolutionizing interdisciplinary teamwork by facilitating the creation of Wikipedia-style articles and Roundtable Discussion conversions. 📚 In a world where experts seamlessly unite across disciplines, Stanford's STORM and CO-STORM employ Autonomous AI agents to delve into a myriad of online documents and research papers, fostering real-time collaboration for transformative breakthroughs. 🔆 STORM, or Synthesis of Topic Outlines through Retrieval and Multi-perspective Question Asking, pioneers an innovative framework enhancing interdisciplinary collaboration. By amalgamating diverse viewpoints and utilizing advanced retrieval techniques, STORM amplifies research exploration's clarity and depth. 💫 Building upon this foundation, CO-STORM introduces Collaborative STORMing sessions, fostering structured environments for brainstorming, solution refinement, and implementation to tackle contemporary challenges effectively into a conversational format of discussions amongst various experts. ✨ Insights gleaned from these genies highlight the enrichment of research depth and solution diversity through multi-perspective question asking, the productivity boost from enhanced retrieval systems, and the accelerated innovation driven by structured topic synthesis. 🌟 From revolutionizing healthcare to addressing global sustainability challenges, STORM and CO-STORM empower teams to unleash the collective information retrieval potential of the AI agents in research and development, shaping a brighter future. 💫 My experiments with these tools:- 🔆 I sought an article on one of my research topics "Collaboration amongst human experts, LLMs, and AI agents towards evaluations of AI systems" via STORM which appeared to be a good first draft. STORM used four different agents - A basic Fact Writer, a Software Engineer, a Data Ethicist, an AI Research Scientist to create an engaging and well-cited article. Check it out here - https://lnkd.in/d8_yi_rG 🔆 I also tried a conversation-style roundtable discussion on another topic of interest "Responsible Governance Framework for Generative AI Adoption for Small and Medium Businesses". Check it out here - https://lnkd.in/du8ap4dm ✨ Explore the research and platform:- 📜 Paper - https://lnkd.in/dDBWvqte 👩💻 Code - https://lnkd.in/dfq8HTxE 🌐 STORM/ CO-STORM - https://lnkd.in/dK7gj6SC 💫 How could these approaches redefine your field of interest? Please share your thoughts! #StanfordSTORM #CO-STORM #Collaboration #AIInnovation #AgenticAI #ResearchLeadership #InterdisciplinarySolutions #Innovation #Stanford

Neurodiversity 101: Making meetings more neuroinclusive Meetings are meant to bring people together to share ideas, make decisions, and build connection. Yet, for many neurodivergent colleagues and often for others too meetings can be overwhelming, confusing, or simply unproductive. Have you ever been to a meeting and wondered why you were there or what was expected of you? Whether online or in person, more inclusive meetings benefit everyone. They create clarity, structure, and safety for diverse thinkers to contribute meaningfully. Here’s how to make meetings more neuroinclusive: 1. Clarity before you start Share the purpose, agenda, timing, and who’s attending where possible in advance. Make clear if attendance is optional or essential and what preparation, if any, is expected. Sending materials early gives everyone time to process and plan. 2. Structure supports inclusion Outline how questions will be handled and what turn-taking looks like. Minute key actions and share them promptly. End by explaining what happens next. Predictability reduces anxiety and ensures accountability. Be aware of the 'quiet ones' in the room and ensure everyone can participate. 3. Inclusive communication Use clear, plain language avoid “acronym fests.” Pause regularly to check understanding and invite clarification. Remember, silence doesn’t mean disengagement; some people need more time to formulate ideas. Some people may need time after the meeting to come back with their responses too. 4. Online inclusivity Show participants how to use platform features like captions, transcripts, or chat. Encourage written contributions and offer the option to keep cameras off to reduce sensory load/allow movement/ or just not seeing your own face all the time! Provide recordings or transcripts afterwards so people can review at their own pace. 5. Make space for every voice Avoid putting people on the spot. Allow time after the meeting for those who prefer to reflect before responding. Remember: the “quiet ones” may hold the most valuable insights. **Small changes, big impact Microaggressions — such as dismissing someone’s idea or using “humour” that excludes can and do erode trust. Inclusion grows when meetings feel psychologically safe and respectful. Neuroinclusive meetings are not just a “nice to have.” This is a universal design concept in action. They are cost-effective, efficient, and fair improving engagement, retention, and creativity. When everyone can contribute in their own way, we get better decisions and stronger teams. 🟣 Inclusion isn’t about changing people. It’s about changing the conditions so people can thrive. Can you add any other ideas of what works too?

Remote work challenge: How do you build a connected culture when teams are miles apart? At Bunny Studio we’ve discovered that intentional connection is the foundation of our remote culture. This means consistently reinforcing our values while creating spaces where every team member feels seen and valued. Four initiatives that have transformed our remote culture: 🔸 Weekly Town Halls where teams showcase their impact, creating visibility across departments. 🔸 Digital Recognition through our dedicated Slack “kudos” channel, celebrating wins both big and small. 🔸 Random Coffee Connections via Donut, pairing colleagues for 15-minute conversations that break down silos. 🔸 Strategic Bonding Events that pull us away from routines to build genuine connections. Beyond these programs, we’ve learned two critical lessons: 1. Hiring people who thrive in collaborative environments is non-negotiable. 2. Avoiding rigid specialization prevents isolation and encourages cross-functional thinking. The strongest organizational cultures aren’t imposed from above—they’re co-created by everyone. In a remote environment, this co-creation requires deliberate, consistent effort. 🤝 What’s working in your remote culture? I’d love to hear your strategies.